CALL TO ORDER

The Southeastern Community Unit School District #337 Board of Education met in regular session on Monday, February 9, 2009 in the Board of Education Office in Augusta.  President Robb Wood called the meeting to order at 6:00 p.m.

ROLL CALL

Secretary Burdette Rosendale called the roll with the following members present: Rod Bruenger, Mark Cox, Lyle Paben, Rick Ramsey, Secretary Burdette Rosendale and President Robb Wood.   Vice-President Dave Neill was absent.

ADMINISTRATORS

RECORDING SECRETARY

Interim Superintendent Donald L. Daily, Assistant Superintendent/ Jr.-Sr. High School Principal Todd Fox and Elementary Principal/District Technology Director Nancy Akers were in attendance.  Recording Secretary Anita Marlow was also present.

VISITORS /GUESTS

Sheila Roberts, a teacher, was present.  Invited guests Shelby Lanning, Kris Lanning, Leroy Lanning, Logan White, Sam Steele, Lisa Phillips, Thomas Phillips, Kyle Ippensen, Luan Ippensen, Darrell Ippensen and Rudy Kemppainen were  in attendance.

RECOGNITION OF STUDENT/STAFF ACCOMPLISHMENTS

Congratulations to the following students and staff members for their successful accomplishments.

·        FBLA Sponsor Robert Scheiter and 62 Southeastern FBLA members for attendance at Western Area Conference where 250 members represented 7 schools – congratulatory letters will be sent from Supt. Daily to the 12 first-place recipients

·        2008-2009 Illinois State Scholars Kyle Ippensen, Shelby Lanning, Sam Steele and Logan White – this award is based on a combination of ACT scores, GPA  and class rank

HIGH SCHOOL GRADUATION DATE SET

On a motion by Rosendale and seconded by Paben, the Board approved high school graduation for Sunday, May 17, 2009 at 2:00 p.m. at the jr./sr. high gymnasium.  Voice vote:  all yes.  Motion carried.

DISTRICT’S SAVINGS THROUGH REORGANIZATION OF FACILITIES

Supt. Daily reported that he had reviewed a computerized listing of invoices related to Operations and Maintenance Fund expenditures at Plymouth over the last four fiscal years.  This listing indicated that a conservative estimate of annual savings in this fund through the closing of the Plymouth building was a minimum of $55,000.  He indicated difficulty in identifying savings in that the computerized listing often lacked the detail in description to identify Plymouth building specific invoices.  An additional $30,000 to $35,000 in savings will be realized annually in the Education Fund from the closing of this building.

CONSENT AGENDA

Board Member Ramsey made a motion which was seconded by Cox to approve the consent agenda as amended:

·        Approved the minutes of the regular meeting and closed session held January 12, 2009

·        Rescheduling of the Monday, May 11, 2009 regular monthly board of education meeting to Monday, May 4, 2009 at 6:00 p.m. in the district office board room – this will be the reorganization of the board

·        Approved the bills, financial statements, and activity funds

      Following is a listing of February 2009 bills by fund            

                     Education                             34,972.56

                       Operations/Maint                 11,832.02

                     Transportation                      10,240.19                

    Total Bills                           $57,044.77

·        Accepted resignation of Jennifer Percy as Grades 5-8 Assistant  Track Coach

·        Approved the employment of Nick Stoneking as  Grades 5-8 Assistant Track Coach

·        Approved the employment of Autumn Twaddell as a Jr. High Volleyball Assistant

·        Approved Brittany Robinson as a Volunteer Jr. High Volleyball Assistant

Roll call vote:  Paben, yes; Ramsey, yes; Bruenger, yes; Neill, absent; Cox, yes; Rosendale, yes; and Wood, yes.  6 yes; 0 no; 1 absent.  Motion carried.

PRINCIPALS’ REPORTS

Elementary Principal Nancy Akers reported:

·        E-Rate Update - $352,564.12 in discounted billing or reimbursements has been received since first application  for E-Rate funding was made in FY98

·        Summer Meal Program – state law requires districts with at least 50% of students eligible for free/reduced meals who offer summer school must provide summer meal program –  breakfast will be offered during the weeks that summer school is in session

·        At recommendation of Supt. Daily, new stage curtains will be purchased for Bowen building from Backstage Theatrical Supply 

High School Principal Todd Fox reported:

·        Homecoming activities successful due to great students and staff

·        Fire Fund Account – donations from public allowed extra purchases to be made – thanks to all

·        Semester Honor Rolls presented

·        Illinois Dept. of Transportation will install “School Bus Turn Around” signs on Hwy 61 at school bus entrance/exit

·        Bus pick-up now being provided to students under the Serious Safety Hazard

·        Recommended not holding 8^th grade graduation ceremonies but still honoring students

·        Reviewed letter from staff member asking for consideration to be given to reinstating cheerleading

SUPERINTENDENT’S REPORT

Superintendent Daily  reported :

·        Reviewed calendar events

·        FY09 Budget update

·        Candidates filing petitions for April 7, 2009 election for four-year term on the board of education are:  Steven Bruenger, Jason Ippensen, Lyle Paben, and Rick Ramsey – four seats are available

·        Discussed Federal Economic Stimulus Package

·        Presented Amended FY09 School Calendar to reflect emergency days used

·        Board members asked to complete Statement of Economic Interests to be filed with Hancock County Clerk

·        Board members asked to insert Board Policy Revisions in their manual

·        Reviewed a recent Workman’s Compensation Self-Insurance Trust Annual Facilities Audit

·        Asked Asst. Supt. Fox to discuss timeline for the recommendation/employment of Jr./Sr. High Principal

·        Supt. Daily received financial information for his confirmation on calculations related to the Operating Expense Per Pupil and the School District’s Financial Profile – Per Capita Operating Costs are calculated by the Illinois State Board of Education from information gathered from district’s Annual Financial Audit – this calculation determines the District’s Per Capita Tuition Charge -  Supt. Daily reported this calculation set the Per Capita Tuition charge at $7,127.32

·        Supt. Daily said information from the Annual Financial Report also determines the school district’s financial profile designation – Supt. Daily reported that the ISBE’s 2009 Financial Profile Designation for the Southeastern School District is “Early Warning” – Supt. Daily said this designation was largely determined by the cash flow of revenues from fire insurance and state grants in the construction of the jr./sr. high school addition in one fiscal year and the expenditures of these funds in the following fiscal year – therefore, the format used to make these calculations gives an inaccurate indicator of the school district’s financial profile as special circumstances cannot be taken into consideration – the Supt. said he anticipates a much better financial profile designation in 2010 as the construction circumstances causing the “Early Warning” designation will no longer exist

·        Rick Ramsey congratulated for his induction into the Hancock County Basketball Hall of Fame for 2009

CLOSED SESSION

On a motion by Rosendale and seconded by Bruenger, the Board moved to recess the open session of the February 9, 2009 regular monthly meeting at 6:59 p.m. and to go into closed session for the purpose of the discussion of employment, compensation, evaluation, or dismissal of employees.  Roll call vote:  Ramsey, yes; Bruenger, yes; Neill, absent; Cox, yes; Rosendale, yes; Paben, yes; and Wood, yes.  6 yes; 0 no 1 absent.  Motion carried.

RETURN TO OPEN SESSION

A motion was made by Paben and seconded by Ramsey to adjourn the closed session at 7:54 p.m. and return to the open session of the February 9, 2009 monthly meeting of the board of education.  Roll call vote:  Bruenger, yes; Neill, absent; Cox, yes; Rosendale, yes; Paben, yes; Ramsey, yes; and Wood, yes.  6 yes; 0 no; 1 absent.    Motion carried.

ADJOURNMENT

A motion was made by Paben and seconded by Bruenger to adjourn the meeting at 7:55 p.m.  Voice vote:  all yes.  Motion carried.